Win, deliver and bill every client in one CRM. No per-user fees. Your own private server, managed for you.
From first contact to paid invoice: one CRM for agencies and service businesses.
- Any number of users
- GST and VAT invoices
- Private server, run for you
Your business today
Seven tools, seven bills, seven logins
Most agencies and service businesses pay for a separate tool at every step – and the per-user ones grow with every hire.
-
CRM
$23–100 per user
-
Cold email
about $38 (Instantly Growth)
-
Dialer
about $30 per user (at least 3 users) (Aircall Essentials)
-
Proposals
about $19 per user (PandaDoc Starter)
-
Projects
about $11 per user (Asana Starter)
-
Invoices
about $43 (up to 50 clients) (FreshBooks Plus)
-
Client reports
from $79 (AgencyAnalytics)
RoseSpark CRM: one system, one login, one price – any number of users.
Typical list prices a month, November 2026; examples named for comparison only.
One system
Every step of the client journey
Six steps every agency and service business repeats with every client – all in one place, on one timeline per client.
Step 1 of 6
Find leads and reach out
Import up to 100,000 contacts at a time, capture leads from your website forms, and run cold-email sequences that stop as soon as someone replies.
Step 2 of 6
Talk and follow up
Call from the browser or the power dialer, answer SMS and WhatsApp from one inbox, and let workflows create the follow-up tasks nobody remembers.
Step 3 of 6
Propose and get it signed
Send a proposal with one-time and monthly lines. The client opens the link, signs online, and the deal moves to Won.
Step 4 of 6
Deliver and get approval
Start projects from templates, share deliverables with versions, collect approvals in the client portal and track time.
Step 5 of 6
Bill and get paid
GST, VAT or sales-tax invoices, retainers billed automatically, and payment by UPI, card or PayPal on your own pay page.
Step 6 of 6
Report the results
Sales, outreach and team dashboards. For marketing agencies: Google Analytics, Search Console, Google Ads and Meta Ads reports emailed to clients.
Why RoseSpark CRM
Built to save you money, time and tools
-
No per-user fees
One price for the business, any number of users: $599 for the first year, then $149 a year for updates. Hiring never raises the bill.
-
The whole client journey in one place
Leads, outreach, deals, proposals, projects, invoices and reports, with one timeline per client.
-
Replaces 6–8 tools
CRM, cold-email tool, dialer, proposal tool, project tool, invoicing, client portal and reporting – one login, one bill.
-
Your own private server, managed for you
A separate server for every customer, not a shared cloud database. We update it, back it up every night and watch it.
-
Built-in outreach and phone
Its own cold-email engine and browser phone with a power dialer. Bring your own SIP trunk or Twilio, Plivo, Telnyx, Exotel.
-
Billing for India and the world
GST with CGST, SGST and IGST, VAT and sales tax for 33 countries, retainers, Razorpay, Stripe and PayPal, any currency.
-
Client portal and reporting included
Projects, approvals, files, proposals, invoices and messages in one portal; Google and Meta reports for marketing agencies.
-
Privacy and security without add-ons
Two-step login, audit log, roles, consent, download or erase a person's data, retention rules.
The money
Per-user CRMs grow with every hire. We don't.
Move the slider to your team size and compare one well-known per-seat CRM with our yearly price.
HubSpot Sales Hub Professional
$900 a month
$10,800 a year, seats only
RoseSpark CRM, any team size
$599 first year
$779 with hosting in year one, then $329 a year
HubSpot Sales Hub Professional: $90 per user a month, billed yearly, + $1,500 onboarding. List price checked November 2026 at hubspot.com/pricing/sales.
Built for India and the world
Invoices your accountant – and your clients' countries – accept
In India
- GST with CGST and SGST in your state, IGST across states
- Exports under LUT, SAC codes, financial-year invoice numbers
- Razorpay with UPI, cards and netbanking
- Indian number style, DLT rules and Hindi STOP words for SMS
Everywhere else
- VAT, GST or sales tax with presets for 33 countries
- EU reverse charge for business clients
- Stripe and PayPal; Payoneer, Wise and bank details
- Any currency, date style and time zone; phone numbers from any country
Your data
Your own private server, run for you
Every customer gets a separate server – not a seat in a shared cloud database. We set it up, keep it updated and watch it, so you never touch a server.
How we protect your data-
A server of your own
Your data is never mixed with anyone else's.
-
Nightly encrypted backups
With an off-site copy and a weekly test restore.
-
Two-step login and audit log
Every change recorded; roles with a Super Admin.
-
Privacy tools built in
Consent, download or erase a person's data, retention rules.
Compare
How it compares
Hosted CRMs are polished and have big app stores. We win on price, the agency work built in, and a private server per customer.
| CRM | Price | 10 users | Private server per customer |
|---|---|---|---|
| RoseSpark CRM | One price for the business, any number of users | $599 first year, then $149 a year, + hosting | Yes – run by us |
| HubSpot Sales Hub | $90 per user a month (Professional) + $1,500 onboarding | $900 a month | No – shared cloud |
| Zoho CRM | $23 per user a month (Professional) | $230 a month | No – shared cloud |
| Odoo | $24.90 per user a month (Standard) first-year price; + implementation | $249 a month | Only on a higher plan |
| GoHighLevel | $297 per company a month (Unlimited) + usage (SMS, email, calls, AI) | $297 a month | No – shared cloud |
List prices in US dollars per month with yearly billing, checked November 2026. Sources: HubSpot Sales Hub, Zoho CRM, Odoo, GoHighLevel. Vendors change plans often.
Why I built it
Built by a marketer who had the same problem
I'm Shubhankar Chakraborty, a digital marketer. I have generated leads and sales for many agencies, and in agency after agency I saw the same problems: leads lost between tools, follow-ups that slipped, a software bill that grew with every hire, and client reports built by hand.
So I built one CRM around those pain points, for the whole client journey. It started for digital marketing agencies; today it serves any agency or service business, and I run every customer's CRM on its own private server.
Today and next
Complete today, growing tomorrow
Everything in v1.0 today
Released 9 November 2026
- Contacts, companies, deals and tasks, with CSV import of 100,000 rows
- Cold email, browser calling, power dialer, SMS and WhatsApp
- Drag-and-drop workflows
- Proposals with e-signature
- Projects, client approvals and a client portal
- GST, VAT and sales-tax invoices, retainers and online payments
Coming in v2
In the order it is being built – no dates promised
- Website tracking and attribution Planned
See which channel and campaign brought each lead, deal and invoice, with conversion values.
- Retail and e-commerce module Planned
Stores, products, orders from Shopify and WooCommerce, stock, loyalty – for businesses that sell products.
Video tour and user guide
See it in 2 minutes, or read the guide
The video follows one client from the first email to the paid invoice and the monthly report, on the real CRM with sample data. The user guide explains every screen.
Download the user guideQuestions
Frequently asked
More answers on the FAQ page.
Do I pay per user?
No. You pay one price for your business, whatever the size of your team: $599 for the first year including updates, then $149 a year for updates, plus hosting.
Where is my CRM hosted?
On its own private server that we set up and run for you. Your data is not mixed with other customers' data, and it is backed up every night – encrypted, with an off-site copy.
Can I host it myself?
No. RoseSpark CRM is only offered as a private server run by us, so you never deal with updates, backups or security patches.
Can I move from HubSpot or Zoho?
Yes. Export your contacts and companies as CSV files. The importer matches the columns on screen, takes up to 100,000 rows per file and can undo an import. We help with the first import as part of the setup.
What does it cost?
$599 for the first year, then $149 a year for updates, plus hosting from $15 a month. Phone minutes, SMS and WhatsApp messages and your mailboxes are paid to those providers.
What happens after the first year?
Renew updates for $149 a year to keep getting new versions, including the v2 features. If you do not renew, your CRM keeps working and we still apply security fixes.
See it on your own data: book a 30-minute demo
I'll show you the whole client journey in RoseSpark CRM and answer your questions – no slides, the real CRM.